presents
National Seminars Group & Padgett Thompson
a division of Rockhurst University Continuing Education Center
Course Description
Organizing and Managing Accounts Payable
Finally!
The training you need to be more effective and efficient immediately –
and to avoid making mistakes that could cost your organization plenty!
Program
Description
Dear
Accounts Payable Professional:
As someone who’s developed entire accounting systems
for organizations from start-ups to Fortune 500 companies – across
industries, from non-profits to manufacturing – I understand the
enormous challenges you face every day “in the trenches.”
You’re under constant deadlines, your workload is
overwhelming, you have enormous responsibility and not enough authority
– and everyone thinks all you do is PAY THE BILLS!
Sound familiar? Sure it does. I’ve heard those frustrations
time and again from literally hundreds of AP professionals like you that
I’ve had the privilege to train and talk with over the years. And
there’s yet another stressor that comes along with your tough job:
Even a single mistake on your part can cost your company plenty. Holy
smoke, talk about pressure!
But help is on the way, thanks to an incredible one-day
workshop, Organizing and Managing Accounts
Payable. We’ve condensed tons of information to get
to the essentials – the very latest proven AP techniques, accepted
best practices guaranteed to improve your accuracy and SAVE MONEY, and
techniques, tips and shortcuts that will help you get more done in less
time.
Here’s a sample of the skill-building instruction
you’ll gain ...
- “How-to’s” for organizing, streamlining
and managing your enormous workload
- 6 crucial questions you should ask about every invoice
- Secrets to setting up files that will hold up under
scrutiny of an audit
- Update on current government regulations and requirements
- A fail-safe system that eliminates duplicate payments
- Tips for getting approvals and authorizations –
without getting headaches!
And that’s just the beginning! There’s also
a special section on the latest in AP technology, which includes what
you need to know about document scanning, three-way match, purchasing
cards, AP software that works for you instead of against you, and much
more. Get an eye-opening look at what you can do today to position yourself
for continued AP success in the future.
Participants frequently tell me that what they love about
this workshop is that it provides more than just cutting-edge information.
It also gives them the rare opportunity to share ideas with peers who
know where they’re coming from and to learn from the experiences
of other AP professionals. Who knew a day of training could be so much
fun!
So what are you waiting for, friends? I personally guarantee
you that this workshop is the fastest and best way to improve your AP
skills and learn how to make your job easier. Enroll right now while there’s
still space available by calling 1-800-258-7246. You’ll be glad you
did!
Sincerely,
Rocky White, CPA, MBA
Senior Seminar Trainer, Accounts Payable
P.S. Did I mention the information-packed workbook you’ll
get? It contains program content, sample forms you can quickly customize,
a list of AP resources and more. This exclusive resource is available
ONLY through this workshop!
What
You’ll Learn
- Get an update on government requirements for handling
payments
- Discover the latest timesavers for processing payables
- Institute more effective internal controls for reducing
duplicate payments, fraud and wasteful spending
- Turn your AP department into a profit center!
- Learn power tips and shortcuts for reducing your massive
workload
- Prevent costly errors by spotting weaknesses in your
current processes
- Gain recognition and respect for the hard work you
do!
- Master the essentials of managing mountains of invoices
with ease
- Streamline the entire payment process with simple
techniques – and dramatically boost your efficiency
- Learn how to audit-proof your record-keeping system
- Analyze your organization’s internal controls for
weaknesses and holes – and eliminate potential for costly errors
- Harness the latest AP technology to do your job more
efficiently than ever
- Track invoices and purchase orders with newfound ease
and accuracy
- Learn the secret to acquiring approvals, verifications,
sign-offs and signatures – easily and with fewer hassles and hold-ups!
- Say goodbye to petty cash headaches by gaining control
over this much-abused commodity
- Build safety nets into your processing system that
guarantee bills get paid on time
- Get control of your monstrous paper overload and find
anything you need in seconds!
- Eliminate the potential for duplicate payments with
a fail-safe system
- Avoid the most costly AP mistakes – and save your
organization big bucks!
- Deal with difficult vendors and suppliers with tact
and finesse – even in the stickiest situations
- Use the Internet to get quick answers to your frustrating
AP questions
- Boost your professionalism and credibility by knowing
which key skills to develop for ongoing AP career success
Who
Should Attend...
Is this workshop for you? Find out!
Answer the following questions Yes or No ...
- Do you have minimal or no backlog of unpaid invoices?
- Do you have a fail-safe system in place for eliminating
duplicate payments?
- Do you have written procedures for your department
– and do employees really follow them?
- Are you confident that your files and records could
withstand the scrutiny of an audit?
- Do you know what it costs your department to pay an
invoice?
- Are you up-to-date on the latest government regulations
that affect AP, including 1099 compliance?
- Do you know how many invoices you handle each month
and the various vendor groups they’re from?
- Do you have set procedures to help identify employee
fraud and vendor fraud?
- Do employees turn in forms, authorizations and information
to you on a timely basis?
- Do you have adequate time to complete your tasks and
responsibilities in an average work week?
- Do you get the respect and recognition you deserve
for your important work as an AP professional?
Can you answer “yes” to every question? If not, this information-packed
workshop will benefit you in major ways!
Workshop
Agenda
Success
Elements of Highly Successful AP Pros
- Understanding your important role in your organization’s
“big picture”
- How many “hats” do you wear? Why your job
is much more than “paying the bills”
- Qualities the best AP pros share
- A review of critical processes, systems and procedures
- Skill Practice: Testing your accounting knowledge
Super
Shortcuts and Timesavers for Managing Your Workload – Without Sacrificing
Accuracy
- Slick techniques for managing mountains of invoices
- 6 questions every AP pro must ask about each invoice
- Proven “how-to’s” for streamlining
your payment process
- Tracking tips that ensure you’ve received what
you’re paying for
- Maintaining current and accurate payment records without
jumping through unnecessary hoops
- Skill Practice: Identifying your department’s
biggest time-wasters – and how to eliminate them
Setting
Up Internal Controls That Will Make Your Job Easier – Immediately!
- Your organization’s controls: how do they stack
up?
- Setting up vendor number controls and receiver controls
- How to implement an easy, fail-safe system for eliminating
duplicate payments
- Charging the expense to the right account – your
role in ensuring accurate business records
- Surefire ways to spot – and stop – expense
account padding
- Skills Practice: 4 actions to take to improve expense
reporting in your organization
Major
Money-Savers to Tap for Your Organization
- Early payment discounts: when are they a good deal,
and when should you pass?
- Why you should keep manual checks to an absolute minimum
- "How-to’s" for negotiating your way
out of paying late fees
- The most common costly AP errors and how to avoid
them
- Recovery of VAT and GST: does your organization qualify
for this money-saver?
- Skills Practice: Understanding the pros and cons of
often-debated common AP policies
Honing
Your People Skills to Get What You Need – Without Getting a Headache!
- 7 hassle-free steps to getting approvals, documentation and complete
information – the first time!
- Understanding the most important rule in the vendor/supplier relationships
- Tips for negotiating excellent payment terms
- Skill Practice: Brainstorming solutions for minimizing petty cash
– and petty cash hassles
How
to Set Up Audit-Proof Files and Records
- Secrets to setting up files that will hold up under the toughest
scrutiny
- Making your files accessible without allowing others to mess them
up
- What you need to know about year-end reporting, including 1099s
- UPDATE: Latest government requirements and regulations regarding
how you should handle certain payments
SPECIAL
SECTION: AP Technology and Trends
- Advantages and disadvantages of purchasing cards
- Latest advances in electronic document scanning
- How computer-based receiving impacts AP
- Making the most of what the Internet has to offer
AP professionals
- What to look for in AP software that will work for
you, not against you
- DISCUSSION: Emerging AP trends – and how to position
yourself for future success!
Special Section:
What You Need to Know About the Latest AP Technology
You’ll get up-to-the-minute information on ...
- Purchasing cards
- Computer-based receiving
- Document scanning
- 3-way match
- AP software
- E-commerce
- Online resources
- Emerging AP trends
Your
Guarantee of Complete Satisfaction
We stand behind our seminars
with a 100 percent , iron-clad, money-back guarantee
of satisfaction. If for any reason you’re not completely satisfied
with the solid skills, the tips, tools and shortcuts, and the crucial
information you receive during this workshop, we’ll refund your money
in full. Every penny. Guaranteed!
Program
Hours:
9:00 a.m.
to 4:00 p.m. Registration begins at
8:30 a.m.
Group
Discount: When 3 enroll from your organization, a 4th attends
FREE!
Lunch:
Lunch is on your own.
Continuing
Education:
Continuing education credits may be recognized by your professional
board. Contact your own board to find out what's required.
Bring a seminar to your site! For information about bringing a course to your site please call 1-919-847-0331 or email the registry at
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Additional Information:
National Seminars Group will e-mail confirmation soon. If you are not paying via credit card, you will receive an invoice with payment instructions.
Cancellation Policy:
If you cannot attend a workshop for which you are registered, you may send a substitute or receive a credit memo toward a future workshop. If you cancel your registration up to five business days before the workshop, your registration fee will be refunded less a $10 enrollment charge.
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